The Church of
The Good Shepherd
The Heart of Tadworth's Community
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Booking Instructions​
Making an online booking request is very straightforward. Once you have made your online booking request the following will happen quite quickly:
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You will receive an email confirming that the Hall Bookings Manager is being made aware of your booking request.
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The hall bookings manager will check the detail of your booking request and then email you to let you know that that your booking request has been accepted, pending payment. Occasionally, you may be contacted by telephone, or email, if any detail needs to be discussed.
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You will receive an emailed invoice for your booking together with our bank account details for your payment. Please use your invoice number as your payment reference.
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Once your payment has been received you will be sent an email confirmation of your booking, a receipt for your payment, your hall access code and, if you have requested it, a code to access the hall sound system.
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That’s it! Send out your invites and prepare to enjoy your event or activity.
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How to Book using the Hall Calendar​
To make your online booking request please follow the below steps:
Go to our Hall Calendar to view hall availability and existing bookings. We use the Hallmaster online booking system to manage our bookings. You will see a view of the calendar like this image below:
​Look for the date you need and click on the + symbol next to that date to make a booking request.
If you have not used the online system before you will need to setup yourself, your business or organisation, as a customer on the Hallmaster site as part of making your first booking request. If you are a returning customer you will be able to go straight to making a booking request, or check on your existing bookings and invoices, by logging into Hallmaster on the Hall Calendar.
On completion of your booking request you will receive email confirmation of your booking request and you will then be contacted by the bookings manager to advise if your booking can be accepted. Full details of the booking process may be found in the Hallmaster Customer User Guide.
If, for any reason, you are unable to use the online booking system then you may still, if you wish, visit the Hall Calendar to check availability before contacting the Hall Booking Manager via the booking enquiries form below.
Times Available
Our Hall and Meeting Room are available for bookings daily on an hourly basis between 8am and 11pm (we only have a license from the local authority until 11pm). Overnight bookings are not permitted. Out of consideration for our neighbours, loud music may not be played so it can be heard outside the hall, and you should have cleared away and vacated the building by 11pm.
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On Sunday the Hall and Meeting Room are only available from 11am onwards.
Bookings must include any time needed for preparations or setup before the event and all time needed to clear up after the event. Access to the hall will not be permitted outside the hours booked and paid for.
Length of Booking
Please allow sufficient time within your booking to set up and to clear away. Deliveries, or collections, must not be made to the hall outside the times booked without prior arrangement with the Hall Booking Manager.
The Hirer
Hirers must be aged 21 or over. In completing the booking request, you become “the Hirer” and accept personal responsibility for complying with the Hall Terms and Conditions. This responsibility cannot be assigned or delegated to anyone else, and sub-letting is not allowed.
Please make sure that you are able to comply with the terms and conditions before completing a booking request as the return of part or all of your Security, Damage and Cleaning Deposit is conditional on you doing so.
For full details of other booking conditions please ensure you have read the Hall Terms and Conditions.
If you experience any problems making a booking please contact the Hall Booking Manager, DO NOT CONTACT HALLMASTER.